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Why is a coworking space better than an (home) office?

Lower costs

Having your own office requires an investment for furniture and usually an extra person whose (parti-time) job is to manage the office (managing the cleaning, kitchen, office supplies etc). If you need meeting rooms, phonebooths or reception in your office then that is an extra cost. In addition to rent you usually get a utility bill as well.
When working from home you might need to invest in a good working table, chair and maybe even a separate room to keep yourself healthy physically and mentally.

Focus on the important

In addition to spending less money you can also spend less time on thinking about office related issues and focus your energy on the important thing: growing your business. This is especially important to small business owners. In a coworking space you can walk in, “hands in your pocket”, and start working right away with no need for preparation.

Flexibility

In comparison to rented offices the contracts in coworking spaces are more flexible with conditions to terminate (notice periods vary between 1-3 months to a few weeks instead of a few years). If half of your team wants to work from home for example you have the opportunity to make that change quickly and cut costs on office space. Coworking spaces are quite spacious which gives you flexibility when adding new people in your team quickly.

The people

Sitting in a confined space with the same 2-4 people or alone could start to feel annoying and lonely. With a small team of the same people ideas could start repeating themselves. The work place is where most people get their daily dose of socialising needs met and when working alone it could start to feel like an echo chamber.
A coworking space has a constant flow of interesting people and usually a vibrant community life. Frequent events where members of the community can meet and exchange ideas make the life there more inspiring and fun. It does not matter if you identify as an extrovert or introvert, all of us have a need of being part of a community or network.

Cooperation and inspiration

A coworking space brings together people from different fields. A lot of them are business owners and know a thing or two about the struggles of growth. You have access to a lot of knowledge and you can use it to solve your problems, see things in a different light, get new ideas or be part of eye-opening discussions. When being part of a network it is quite easy to find partners or clients as well.

Work-life balance

After the pandemic people have realised that having an office is not essential. But what they also have realised is that working from home for a longer period of time can influence the mental wellbeing and productivity levels. The act of getting dressed and moving out of the house is important for putting you in the mindset of working and kicking off the day with good energy. Being in the same room with other people who are also in the work mode can be quite motivating. Freelancers know this well: when there is no separation between your home and work life, they can start to mix and the result is the feeling of never actually working but never really resting. It is a source of constant stress.

Professionalism

Being credible in the eyes of the client or investor can make a big difference between success and failure for a small company. Meeting them in your kitchen might not make you seem trustworthy and a loud and crowded cafe won’t be a very private place to discuss important business topics. A coworking place provides a professional environment with a private meeting room with a screen to show important data, coffee for your guests and it shows that you take your work seriously.

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5 ways to stay energised without coffee

Here are a few tricks our members use to avoid drinking coffee too much. Although coffee in general is not bad for you it still influences your sleep quality and can be quite an addictive habit. 

Drink tea

For most people drinking a warm beverage is part of the habit of drinking coffee. Black and green teas actually contain a little bit of caffeine – a 200 ml cup of green tea has 24 mg of caffeine and black tea has 40 mg. But the same amount of coffee has about 81 mg. If you want an easy transition from not drinking coffee then replacing it with tea is a good step. For example, adding milk to your black tea will make it as creamy as a coffee . But if you want to go “cold turkey” then try herbal teas or decaf coffee. The market is also full of all kinds of different warm beverage choices but check their caffeine levels before drinking.

Work out

Adrenaline can give you energy and the best way to achieve that is by working out. This does not require a full 45-minute workout session. A few exercises that get your heart rate up will do the trick. Some easy ways to work out in the office are planking or push ups, emptying the dishwasher or just walking around the office in a high speed.  Or do what we have done – install a pull up bar in the office for some afternoon energisers. 

Do handstands

This is a tip we got from our member Egle who has been doing it for two years now. Doing a handstand for a few seconds or minutes a day can have multiple benefits. The blood flow to your brain has an energizing  effect. It can also reduce the production of cortisol, a stress hormone, which can have long term benefits of relieving feelings of sadness and anxiety.
Being able to do a handstand requires training but it is possible. If you are the type of person who is motivated by progress or doing a project, then this could be this little thing you do with the added benefit of keeping you energised. Start out with using a wall to help you and when you experience headaches then reduce the time you are upside down.

Drink water

Drinking water is generally a good thing for our health. One of the greatest benefits is how it can boost your energy. Studies have shown that drinking water may activate the metabolism and increase energy levels (source 1; source 2). One trick to make sure you drink enough water is to have a big water class next to you at all times when you’re working and every time you drink the last sip, you have to refill it. This also gets you moving throughout the day. In the office you can try filtered water but tap water is also very good for you as it has higher ph levels that are similar to the body’s natural ph levels. Some offices also have carbonated water if the regular water “taste” is too bland but keep in mind that carbonated water is not very good for your teeth in the long run. 

Push through the midday slump

It is quite often that the energy levels only drop at a certain time of the day. Every day between 3 – 4 pm you will see a group of people gathering in the cafe lounge chatting and drinking coffee because they are trying to survive the midday slump. Is it the same for you? It is getting closer to 3 pm and the yawning just does not want to stop? We have noticed that this slump only lasts for about 30 minutes so if you can get over that line then you have defeated the midday slump. But how to do it? One way is to distract yourself and move around, maybe talk to other people and drink a beverage we have suggested above.

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How to choose a coworking space? 8 things to look for

Are you looking for a coworking space and do not know how to make a decision which one to choose? We have made a list of things to help compare your options and to understand which coworking space will meet your needs the best.

Location and accessibility

Time is one of the most valuable things we have and we do not want to waste it on commuting. When you are traveling with a car, what is the traffic like during rush hours on your commute or is the place close to public transportation? How long is the drive? What are the parking options for your car or bike and what is the cost?

Meeting rooms

How many meeting rooms does the space have? The number of rooms determines how available they are and if you are able to conduct meetings at any time. Is there a self booking system or do you need to do it through the staff? Meetings can change with short notice and waiting for a confirmation from a third party (the staff) is time consuming.
If you need to do video calls does the room provide a quality system for it – good lighting, camera and a platform that is easy to use for everyone? A quality video call makes you look professional and trustworthy to clients or partners.

Productivity

A few practical aspects determine how productive you can be in the space. Does the work desk fit all your things (monitor, computer, notebook or papers) and can you change the height? How ergonomic is the chair and how does your next and back feel at the end of the day? If you have multiple client calls are there enough spaces (private areas, phonebooths or meeting rooms) to make them? Is there a quiet place for concentrated work? And finally: how many things from your to do list you were able to accomplish at the end of the day?

What is included?

What is included in the membership and what comes extra? This is important when comparing the final cost. Is the coffee, meeting room use, printing, utilities, parking, extra screen, lockers etc free or do you need to pay for it? What are the things you need and use every day and what do the costs add up? What are some perks that make the experience more enjoyable? Do they have special discounts for members, a snack fridge, a yoga room etc and would you use them?

The community

The people in the coworking space make up a community which contributes a lot to the general vibe of the place. First ask yourself: what kind of social interaction are you looking for?
Things to look for: how many people are in the space? How often do they have events for the members and what kind of events are they? How is the communication for the community set up and do people in general talk to each other in the common areas? If you prefer to be left alone does the environment support that?

Contract terms and conditions

This has to do with flexibility. If you travel a lot or have a team that’s growing or changing constantly you need to be able to make changes fast and with low cost. The notice period for terminating the contract or pausing your membership determines the flexibility.

Design

Another aspect that contributes to the vibe of the space is the design – the colors, lighting, room sizes and the furniture. Do you feel comfortable and is the space inspiring? Are there enough work spaces and is there a separate area where you can take a break? Is it relaxing or does it support productivity? How do you feel at the end of the day?

The staff

Does the staff work in the same space and how accessible are they? A staff that is part of the community has a better insight on how to make the lives of the members better and they understand what are the important components of a successful coworking space. This also determines how fast they can help you. You can ask what is their usual communication with the members (newsletter, slack, fb groups etc) and how do they manage feedback.

Final question

What is the general vibe of the place and do you vibe with it?

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CONTACT

Mari Leen Rosenberg
Community Manager

E-mail: marileen@springhub.org
Phone: +372 5885 3736

OUR HOURS

Mon-Fri 09:00 – 18:00
For members: 24/7

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LOCATION

Pärnu mnt 148, Tallinn, Estonia, II floor

Entrance is on the left side of the building, 
under the red rooftop. To enter our space, call the number on the door or your respective host.

Parking is available for a car and bike around the building. 1 hour is for free (use a parking clock) and the parking zone is EP114.

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